Privacy Policy
Introduction
Thank you for visiting the Town of Middletown’s (Town of Middletown) website. This website is designed to make it easier and more efficient for individuals and businesses to interact with the Town of Middletown. The Town of Middletown recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the Town of Middletown’s website.
Consistent with the provisions of New York State’s Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes the Town of Middletown’s privacy practices regarding information collected from users of this website. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other state agency websites, that you access using this website.
For purposes of this policy, “personal information” means any information concerning a natural person, as opposed to a corporate entity, which, because of name, number, symbol, personal mark, or other identifier, can be used to identify that natural person. The Town of Middletown only collects personal information about you when you provide that information voluntarily by sending an e-mail or by initiating an online transaction, such as a survey, registration, or order form.
Information Collected Automatically When You Visit this Website
The Town of Middletown website is operated and hosted by Squarespace, which automatically collects personal data to power our site analytics, including:
Information about your browser, network, and device
Web pages you visited prior to coming to this website
Your IP address
This information may also include details about your use of this website, including:
Clicks
Internal links
Pages visited
Scrolling
Searches
Timestamps
We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity. None of the foregoing information is deemed to constitute personal information.
The information that is collected automatically is used to improve this website’s content and to help the Town of Middletown understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and the Town of Middletown is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.
Cookies
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.
These necessary and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.
In general, third-party providers used by the Town of Middletown to add functionality to the site will only collect, use, and disclose your information to the extent necessary to allow them to perform the services that they provide for us. These providers include the systems used for streaming video (e.g. YouTube and Vimeo,) Internet fonts (e.g. Google Fonts) and accessibility (e.g. UserWay). We have agreements in place with each to ensure that your data is secure at all times and cannot be accessed or used for any other purpose.
These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.
The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.
Information Collected When You E-mail this Website or Initiate an Online Transaction
During your visit to this website you may send an e-mail to the Town of Middletown. Your name, e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your name, email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another State agency for appropriate action. Your e-mail address is not collected for commercial purposes and the Town of Middletown is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.
During your visit to this website you may initiate a transaction such as a survey, registration, or order form. The information, including personal information, volunteered by you in initiating the transaction is used by the Town of Middletown to operate Town of Middletown programs, which include the provision of goods, services, and information. The information collected by the Town of Middletown may be disclosed by the Town of Middletown for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted.
The Town of Middletown does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an e-mail or through an online transaction will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. The Town of Middletown strongly encourages parents and teachers to be involved in children’s Internet activities and to provide guidance whenever children are asked to provide personal information online.
Information and Choice
As noted above, the Town of Middletown does not collect any personal information about you during your visit to this website unless you provide that information voluntarily by sending an e-mail or initiating an online transaction such as a survey, registration, or order form. You may choose not to send us an email, respond to a survey, or complete an order form. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not prevent you from requesting services or products from Town of Middletown by other means and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading most publicly available information.
Disclosure of Information Collected Through This Website
The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The Town of Middletown will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. Participation in an online transaction resulting in the disclosure of personal information to the Town of Middletown by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the Town of Middletown for the purposes reasonably ascertainable from the nature and terms of the transaction.
However, the Town of Middletown may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the Town of Middletown, or necessary for the Town of Middletown to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.
Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.
The Town of Middletown may disclose personal information to federal or state law enforcement authorities to enforce the Town of Middletown’s rights against unauthorized access or attempted unauthorized access to the Town of Middletown’s information technology assets or against other inappropriate use of this website.
Retention of Information Collected Through this Website
The information collected through this website is retained by the Town of Middletown in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.archives.nysed.gov/records/retention-schedules
In general, the Internet services logs of the Town of Middletown, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this website, are retained indefinitely.
Information, including personal information, that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form, or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.
Access to and Correction of Personal Information Collected Through this Website
Any user may submit a request to the Town of Middletown privacy compliance officer to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing to the address below and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:
Town of Middletown, Town Clerk
42339 State Highway 28
Margaretville, NY
12455
The privacy compliance officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.
In the event that the Town of Middletown has collected personal information pertaining to a user through the state agency website and that information is to be provided to the user pursuant to the user’s request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
Confidentiality and Integrity of Personal Information Collected Through this Website
The Town of Middletown is strongly committed to protecting personal information collected through this website against unauthorized access, use, or disclosure. Consequently, the Town of Middletown limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information.
In addition, the Town of Middletown has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.
For website security purposes and to maintain the availability of the website for all users, the Town of Middletown employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.
Disclaimer
The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website.
Links
In order to provide users with certain information, the Town of Middletown provides links to the websites of local, State, and federal government agencies, and to the websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its Internet privacy policy, which has precedence for information collected by that site. Information provided to obtain authentication services such as an NY.gov ID from the https://my.ny.gov/ site used to access accounts and services of this agency is subject to the policies of such authentication service.
Contact Information
For questions regarding this Internet privacy policy, please contact:
(via e-mail)
middtwnclerk@gmail.com
(via regular mail)
Town of Middletown, Town Clerk
42339 State Highway 28
Margaretville, NY
12455
December 2025